As the designated event organiser in your workplace, you probably have a million and one things to think about every single day. The last thing on your mind might be the office Christmas party...but you might want to get started early to ensure you don't miss the best venues.
Early planning is essential to ensure events go swimmingly, and the office Christmas party is no exception.
To help you with this, we have put together some of our top tips for organising the office Christmas party. Keep reading to see what we've come up with!
The Budget
The first thing that you need to think about when organising the office Christmas party is the budget. Is your company paying for the event? Are staff members covering their own meal cost? How much are they willing to pay?
The budget is very important and without one set, you might struggle to come up with plans that are going to work. Sit down and set a rough budget and figure out whether you are going to ask for contributions for extra activities and alcohol etc. Do some research on what the food, drink and entertainment might cost; get some estimates and then ask for feedback from your colleagues. Some venues offer 'all in' packages which might be more cost effective.
Find Out The Numbers
How many people are in your office? If you run a small business then it might be much easier to figure out the numbers for the event but otherwise, you might come across some issues. Try to ask around early enough to learn who might be interested in coming. You don’t need to firm up the numbers until it is time to book but it helps to have a good understanding of how many people are interested. Send out an email and get prepared.
Communication
It's vital that you communicate effectively with your colleagues to avoid any misinterpretations or date clashes. Why not consider creating a closed Facebook group? You can create polls, ask for opinions and get menu choices all in one place - much easier than having to speak to or email everyone individually! Plus it's time saving too.
Book The Venue
You'd be surprised how quickly venues get booked up, so it's always best to book as early as possible. Give an idea of the party size and don't stress too much if you're colleagues aren't too forthcoming about whether or not they can make it; you're only giving the venue an estimate and this can be confirmed nearer the time.
Consider Getting Help
Organising the office Christmas party can be very tricky and so you might find that it is easier to get some help. If you are looking for a professional company to come to the rescue, then you should take a look at the Christmas parties by Team Tactics. These parties are full of fun and can give you more time to focus on your work and your family instead of running about trying to organise things. You can organise some fun activities and reduce stress if you follow this tip so make sure not to ignore it.
Consider The Activities
While many office Christmas parties consist of drinking and eating a nice meal, there is so much more that you need to think about. Are you going to have karaoke? Will there be a disco? What about a quiz for your team to work together on? It is important that you plan carefully what you are going to do and find something fun. You could even have your Christmas party outside of the office – somewhere that has some activities for you to get involved in. Choose an activity and get some feedback before booking it to make sure that people are interested.
Get Organised
If you are tasked with organising the office Christmas party, then you should make sure to follow the advice that we have given you here in this article. Think about the budget for the party and make sure to get a rough idea of the numbers before you start planning anything. Throughout the entire process, we suggest that you get some feedback from your team to ensure that everyone is on board with what you have planned.
Perfect party planning is a great skill which your colleagues will thank you for. Plus, by getting organised early, you'll have more free time to get your own Christmas organised!
Have you got any event planning tips to share? Comment below!
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